Retail Solutions

Office Manager | Austin, TX

Retail Solutions is currently seeking an Office Manager for the Austin office. The Office Manager is responsible for the administration and broker support of the commercial real estate sales office. In this position, the Office Manager will play a key hands-on role in coordinating the advertising, listing, sales, and closings of properties. A minimum of 3+ years of Commercial Real Estate experience is required for this position.

Essential Duties and Responsibilities:

  • Manage all aspects of listings including: process listings, sales and closings, audit and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents and approvals are included, gather and communicate information for settlements
  • Manage and support all property marketing activity for the local office including new listings into listing services, company website, coordinate property photos, sign, and flier orders (and revisions) timely
  • Supervise the schedule and oversee the task management for a team of 5-7 employees
  • Support employees and independent contractors with on-boarding and processing upon affiliation including: phone and other office systems and programs
  • Obtain necessary approvals for all transaction invoices prior to release for payment and submit to the accounting department, and process expense reports
  • Complete all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues.
  • Maintain positive and friendly attitude for managing first impressions of all guests and clients visiting the local office and answering phone calls

Job Requirements:

  • Must have a minimum of 3 + years experience in Commercial Real Estate
  • Ability to work in a fast-paced environment sales environment and meet deadlines
  • Ability to multi-task, prioritize and be flexible with changing business needs in a team environment
  • Candidate should be able to work with little supervision, by problem-solving using strong written and verbal communication skills
  • Have great attention to detail and be extremely organized
  • Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions, interests, and discounts
  • Proficient in MS Office Applications (Word, Excel, PowerPoint) in addition to Google apps such as Gmail, Insightly, Google Drive, Sheets, Docs and Slides, and a CRM program

Benefits Offered:

  • Vision Insurance
  • Medical Insurance
  • Dental Insurance
  • 401K
  • Long Term Disability
  • Paid Paternity Leave
  • Paid Holidays
  • Paid Time Off

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